When submitting a paper, book or article for publications, the publisher will often require that all fonts be embedded.
PowerPoint needs to be opened, or restarted, AFTER the custom font is installed. If a font is installed while PowerPoint is open, it will not show up in the font list until PowerPoint is restarted. Double-click the font file to open a dialog fonts displaying the font. Click 'Install Font' button.
Check for Embedded Fonts
To check whether the fonts are all embedded in your PDF file or not:
- Open your PDF file
- Click File> Document Properties
- Click on the Fonts Tab to display the list of all fonts
- All fonts are either Type 1 or TrueType fonts
- All fonts should show as 'Embedded Subset'
Embed Standard Fonts Using PDF/A Conversion
Using Qoppa's PDF editor, PDF Studio, you can convert PDF documents to PDF/A under Document > Preflight , which among other things will embed fonts into the PDF. Standard fonts as well as system fonts will be embedded (as long as the fonts allow embedding).
- Download your desired font from a website that offers downloadable fonts (links in Resources).
- For a description of how to embed a font using PowerPoint on a PC, see Embed fonts. Recommendations for embedding fonts. When embedding a font, avoid using Embed only the characters used in the presentation. It is better to embed all the characters in a font so that another user can successfully edit the file, if necessary.
Embed Other Fonts By Printing to PDF
You can also use the following workarounds to embed other fonts with a PDF document:
On Windows:
Use the freeware CutePDF Writer which is a PDF printer driver. Once installed, it will show up under your list of printers in the print dialog. You can print your PDF from PDF Studio or any other PDF viewer to CutePDF Writer. This will save a new 'printed copy' of your PDF document with all fonts embedded. Beware that all the interactive features of the PDF document will be removed as well so make sure to save as a new PDF file.
Embed Fonts In Powerpoint Mac
On Mac:
Embed Standard Fonts Using PDF/A Conversion
Using Qoppa's PDF editor, PDF Studio, you can convert PDF documents to PDF/A under Document > Preflight , which among other things will embed fonts into the PDF. Standard fonts as well as system fonts will be embedded (as long as the fonts allow embedding).
- Download your desired font from a website that offers downloadable fonts (links in Resources).
- For a description of how to embed a font using PowerPoint on a PC, see Embed fonts. Recommendations for embedding fonts. When embedding a font, avoid using Embed only the characters used in the presentation. It is better to embed all the characters in a font so that another user can successfully edit the file, if necessary.
Embed Other Fonts By Printing to PDF
You can also use the following workarounds to embed other fonts with a PDF document:
On Windows:
Use the freeware CutePDF Writer which is a PDF printer driver. Once installed, it will show up under your list of printers in the print dialog. You can print your PDF from PDF Studio or any other PDF viewer to CutePDF Writer. This will save a new 'printed copy' of your PDF document with all fonts embedded. Beware that all the interactive features of the PDF document will be removed as well so make sure to save as a new PDF file.
Embed Fonts In Powerpoint Mac
On Mac:
Open a pdf with non-embedded fonts in PDF Studio or Preview and then Print->Save as PDF creates one with fonts embedded.
On Linux:
Use ghostcriptgs -q -dNOPAUSE -dBATCH -dPDFSETTINGS=/prepress -sDEVICE=pdfwrite -sOutputFile=output.pdf input.pdf
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Install fonts
Double-click the font in the Finder, then click Install Font in the font preview window that opens. After your Mac validates the font and opens the Font Book app, the font is installed and available for use.
You can use Font Book preferences to set the default install location, which determines whether the fonts you add are available to other user accounts on your Mac.
Fonts that appear dimmed in Font Book are either disabled ('Off'), or are additional fonts available for download from Apple. To download the font, select it and choose Edit > Download.
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Disable fonts
You can disable any font that isn't required by your Mac. Select the font in Font Book, then choose Edit > Disable. The font remains installed, but no longer appears in the font menus of your apps. Fonts that are disabled show 'Off' next to the font name in Font Book.
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Remove fonts
You can remove any font that isn't required by your Mac. Select the font in Font Book, then choose File > Remove. Font Book moves the font to the Trash.
Learn more
macOS supports TrueType (.ttf), Variable TrueType (.ttf), TrueType Collection (.ttc), OpenType (.otf), and OpenType Collection (.ttc) fonts. macOS Mojave adds support for OpenType-SVG fonts.
How To Embed Fonts In Powerpoint
Legacy suitcase TrueType fonts and PostScript Type 1 LWFN fonts might work but aren't recommended.
